The Real Cost of a Residential Rehab

On paper, every flip follows the same high-level structure: purchase price, purchase costs, hold costs, rehab costs, re-sale costs, and the final closing price. That list is straightforward at acquisition. It becomes difficult to maintain six months later, when the electrician’s final invoice, a second draw inspection, and an insurance refund arrive in the same week.

On the Rehab Detail page, the Figures section opens with Planned and Actual tabs side by side. Each tab rolls up the full deal in one place:

• Purchase price and target sale price
• Buying and selling closing costs
• Total rehabilitation cost, appraisal cost, and after-repair value
• Insurance and tax costs (plus insurance return when applicable)
• Monthly and total hold costs — loan payments, utilities, carry time
• Loan amount, note rate, and total paid on the note
• Wholesale or partner splits, projected profit, and profit split totals

The Actual tab also tracks total rehab days, so you can compare how long the project really took against what you assumed on day one.

Unless the renovation is fully cash-funded, the project will likely be financed, and lenders require a draw schedule before work begins. Planned disbursements rarely match actual receipts. Inspections slip, contractors front-load labor, wire fees apply, and funded amounts often diverge from the original schedule.

From Rehab Detail, Draw tracks the full schedule. Each row records:

• Planned amount vs Received amount
• Wire fees and inspection costs tied to that draw
• How much was applied to the GC vs your company
• Funding and disbursement type, funded date, and notes

Totals roll up at the bottom, so operators can see at a glance whether they are ahead or behind on lender funding — without rebuilding the schedule in a spreadsheet each time a draw clears.

On any financed flip, the rehab breakdown is among the most critical documents. It supports the after-repair value (ARV) submitted to lenders and appraisers. Clear, organized figures reduce underwriting friction and support credible valuations.

Teams may structure scope by task, by room, or by area of the property. In each case, the requirement is the same: a defined list of planned changes, itemized costs, and progress tracked against that plan.

Rehabilitation Breakdown gives you Planned and Actual grids grouped by category. For every line item you can record:

• Category and item title
• Cost
• Completion status and percent complete
• The contractor or vendor responsible

Category totals summarize at the footer, making it easier to provide lenders and appraisers with a structured scope rather than scattered quotes and informal correspondence.

Figures show whether the deal works on paper. Day-to-day cash flow determines whether the project can stay on schedule. Two additional areas address that layer:

• Financial — log rehab-specific transactions, plus Financial Hold Transactions for money that is committed but not yet spent (deposits, retainers, escrow holds).
• Financial Schedule — project income and expense over time so you can see when cash needs to go out and when it should come back in.

Hold costs often erode margin on otherwise sound deals: loan interest, taxes, insurance, and utilities while the property is vacant. The Figures tab captures monthly assumptions; Financial and the schedule show whether actual performance aligns with plan.

Every flip in Tenantivo gets its own Rehab Detail record — one workspace for the property from acquisition through sale. Beyond Figures and the resource links above, the page includes:

• Detail — core property and rehab record (address, status, identifiers).
• Project — project-level settings such as overall complexity and the primary contact on the job.
• Associations — link related records (loans, rentals, contacts) so nothing floats outside the project.
• Additional Items — maintenance tasks, appliances, and amenities tied to the finished product.
• Comparable Properties — side-by-side comparison to validate ARV against nearby sales.
• Dates — key milestones (contract, close, rehab start, list date, sale) on one timeline.
• Appraisal, Tax Record, and Insurance — underwriting details stay with the rehab, not in a separate folder.
• Notes, Alerts, and Documents — permits, lien waivers, contracts, and team reminders on the same record.

Rehab Detail replaces informal status checks with a consolidated view of planned figures, actual spend, draw status, and scope of work on a single record.

Tenantivo began as a response to a recurring operational problem: the variables that determine whether a flip succeeds—purchase price, hold time, draw timing, scope changes, and disposition costs—are interconnected, yet often tracked in separate spreadsheets, notes, and email threads. Gaps in that data typically surface only at closing or during post-project financial review.

Rehab Detail is the center of the platform’s rehab workflow: planned and actual figures, draw schedules, rehabilitation breakdowns, financial history, and supporting documents on one record. For operators managing active rehabs across the same cost categories, that consolidated view is the intended working model.